General
This page is about requests for reimbursement for purchases made on behalf of the Sternberger PTA with personal funds. All purchases must be consistent with our approved budget and reimbursements are contingent on actual fund availability. Approval should be obtained prior to purchase; failure to obtain proper approval may result in a denial for reimbursement with the requester having to incur the expenses.
All expenses should be submitted within 45 days of the expense, with the exception of purchases made toward the end of the school year, which must be submitted before books are "closed" for the year on June 30th.
Reimbursement Requests
Reimbursement requests may be made online via our Reimbursement Google Form or by physically filling out our paper form and leaving it in the Treasurer's box in the Sternberger Elementary School front office. Please fill out all forms entirely; incomplete forms cannot be accepted.
Make all PTA purchases separate from personal purchases. You must upload a copy of your invoice/receipt(s) in the Google form or attach the original invoice/ receipt(s) to your paper form for us to process your reimbursement request. We recommend keeping a copy of your request form and invoice/receipt(s) for your records.
Google Form
Requests by Google form can be submitted using the link below. You will need to upload a copy of your receipt(s) to the form to complete your request.
Paper Form
Paper forms are pink and are located in the treasurer mailbox in the school office. Fill out the pink reimbursement form, attach the original invoice or receipts, and place it in the treasurer box.
Reimbursement Payment
Reimbursements can be made via check or Venmo. Please allow up to 3 weeks for your request for reimbursement to be processed. If a request is time sensitive or has taken more than 3 weeks, contact the Sternberger PTA.
Check
Reimbursement checks should be cashed as soon as possible, but no later than 60 day from the date on the check.
All checks will be left in the school office unless a mailing address is included on the reimbursement form. Please note there is not an option to have checks mailed when submitting your request online with our Google Form.
Venmo
Venmo reimbursements will be sent after they are approved. Any incorrect information (i.e. phone number, username) can cause a delay in the reimbursement being dispersed. Feel free to friend us as well @sternbergerpta
Additional Notes
PTA fiscal calendar year runs from July 1st - June 30th.
If you should have any questions pertaining to the reimbursement process, please contact the Sternberger PTA for assistance. Thank you for your help in keeping accurate records of the PTA's funds.