Overview
The Sternberger PTA is 100% volunteer-led. Our work is guided by a Board of Directors and supported by Standing Committees and Special Committees that help carry out the PTA's mission and goals.
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Board of Directors
The Board of Directors is responsible for the governance and oversight of the Sternberger PTA.
Board Members Include:
President
Vice President
Secretary
Treasurer
Teacher Representative
Up to three At-Large Members
School Principal (or designee)
Standing Committee Chairs
Board Members:
Attend four Board meetings each year.
Vote on Board business.
Count toward the meeting quorum.
Elected Officers
The only elected PTA positions are:
President
Vice President
Secretary
Treasurer
Officer Requirements:
One-year term.
May serve up to two consecutive terms in the same office.
Only one individual may hold each office.
Co-Officers and Assistant Officers are not permitted.
An individual may not hold more than one elected office at the same time.
President
President
Primary Role: Leads the Sternberger PTA and serves as the primary liaison between the PTA and school administration.
Key Responsibilities
Provides overall leadership for the PTA.
Builds strong partnerships with school and staff families.
Promotes family engagement and collaboration.
Signs Board-approved contracts.
Serves as one of three authorized check signers.
Serves as one of three PTA auditors.
Oversees the following PTA Committees:
Advocacy
Communications
Events
Programs and Enrichment
Vice President
Vice President
Primary Role: Supports the President and ensures continuity of PTA Leadership.
Key Responsibilities:
Assist the President with all PTA operations.
Act as President when the President is unavailable
Prepares to serve as President the following school year.
Serves as one of three authorized check signers.
Serves as one of three PTA auditors.
Oversees the following PTA Committees:
Appreciation
Volunteers
Events
Programs and Enrichment
This role has a one-year term limit, with the expectation that this person will take on the role of President during the following school year.
Secretary
Secretary
Primary Role: Maintains the official records of the PTA.
Key Responsibilities:
Records Board and General Membership meeting minutes.
Maintains required digital records and documents.
Ensures compliance with PTA bylaws and legal requirements.
Sends meeting notices and Board communications.
Serves as one of three PTA auditors (as needed).
Treasurer
Treasurer
Primary Role: Manages the financial operations of the PTA.
Key Responsibilities:
Ensures compliance with nonprofit, tax, insurance, and regulatory requirements.
Collects and deposits funds.
Maintains accurate financial records.
Pays approved expenses according to the adopted budget.
Files required reports and tax documents.
Prepares the annual financial report.
Serves as one of three authorized check signers.
Serves as one of three PTA auditors.
Standing Committees
Standing Committee Chairs are members of the Board of Directors.
They:
Attend four Board meetings each year.
Vote on Board business.
Count toward the meeting quorum.
Lead year-round areas of PTA work.
Oversee one or more Special Committees.
*North Carolina PTA requires the Advocacy, Audit, and Nominating Committees to be Standing Committees. All other Standing Committees are determined by the local PTA.
Advocacy Committee*
Advocacy Committee*
Purpose:
Keeps members informed about education issues and NCPTA legislative priorities.
Encourages advocacy for children and public education.
Responsibilities:
Partners with Communications to engage families.
Helps members understand advocacy opportunities.
Oversees:
GCCPTA Liaison
NCPTA Liaison
Appreciation Committee
Appreciation Committee
Purpose:
Coordinates volunteer and staff appreciation efforts.
Responsibilities:
Plans appreciation events.
Supports Appreciation Special Committees when needed.
Oversees:
Awards
Secret Owls
Teacher Appreciation
Teacher Lounge
Teacher Wish Lists
Welcoming
Finance (Audit) Committee*
Finance (Audit) Committee*
Purpose:
Protects the financial health of the PTA.
Responsibilities:
Monitors financial compliance.
Helps recruit Audit Committee members.
Ensures PTA funds are managed responsibly.
Oversees:
Audit
Purpose: Ensures financial accountability and transparency.
Responsibilities:
Conducts monthly financial reviews.
Coordinates the annual audit in June.
Reports findings to the board.
Files required audit reports with NCPTA.
Grants
Communications Committee
Communications Committee
Purpose:
Ensures timely, accurate, and consistent PTA communications.
Responsibilities:
Manages communication strategy.
Reviews communications for consistency with PTA guidelines.
Partners with Advocacy and Programs & Enrichment to increase engagement.
Oversees:
Newsletter
Website
Social Media
Marketing & Publicity
Photography
Events Committee
Events Committee
Purpose:
Coordinates major PTA events.
Responsibilities:
Oversees planning and execution of PTA events.
Supports event committees when volunteers are unavailable.
Oversees:
Kindergarten Community
Popsicles in the Park
BooHoo Breakfast
Fall Carnival
Winter Dance
Spring Fling / Ice Cream Social
5th Grade Graduation
Fundraising Committee
Fundraising Committee
Purpose:
Plans and manages fundraising activities.
Responsibilities:
Establishes fundraising goals.
Coordinates fundraising campaigns.
Supports fundraising committees as needed.
Oversees:
BERTHA (Spirit Rock)
Incentives
Owls on the Run
Restaurant/Community Nights
Skate Nights
Spirit Wear Store
Programs and Enrichment Committee
Programs and Enrichment Committee
Purpose:
Coordinates educational and enrichment opportunities.
Responsibilities:
Oversees PTA-sponsored programs.
Supports program committees as needed.
Oversees:
Beautification
Fall Campus Clean Up
Spring Campus Clean Up
Cultural Arts
Learning Garden
Book Fair (moved from Media)
In Honor of You
Reflections
School Store
Walk, Bike & Roll to School
Yearbook
STEM + Families
Volunteer (Nominating) Committee*
Volunteer (Nominating) Committee*
Purpose:
Builds and strengthens PTA membership.
Recruits, coordinates, and supports PTA volunteers.
Identifies future PTA leadership.
Responsibilities:
Leads year-round PTA membership recruitment and retention.
Recruits, coordinates, and supports volunteers for PTA and school activities.
Ensures volunteers have the resources and guidance needed to be successful.
Identifies, recruits, and mentors future PTA leaders and officer candidates.
Oversees:
HOOT Liaison
Volunteer recruitment for events, including but not limited to:
Field Day
Owls on the Run (OOTR)
Fall Carnival
Media Center
Monitors volunteer@sternbergerpta.org email account
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